Marketing Education Association Board of Directors Meeting
Phoenix, Arizona
March 13, 2009 2:33 p.m.
Members present: Executive Director Ed Bufford, Sherry Dockery, Joyce Folk, Cecil Lara, Ken Mattern, Lloyd Ott, and Deb Soto were present.
Members absent: Debbie Ebner, Daralyn Loveless, and ACTE Representative Deb Moore were absent.
Minutes: Lloyd moved and Ken seconded to accept the minutes of January 15, 2009, and January 18, 2009 with the correction of the spelling of Cecil Lara’s name. Motion carried.
Financial Report: Reviewed the financials provided by Norma of the 2009 Las Vegas Conference, February 28, 2009 Balance Sheet, and July 1 thru February 28, 2009 Profit and Loss statements. Ken did a great job of putting the Las Vegas conference with a profit.
Conference Travel Reimbursements: $400 out of pocket expenses for travel to this meeting was authorized in the January minutes. These requests should be sent to Norma Joiner within 30 days of this meeting.
Elections, Terms of Office, and Deadlines: Ed will send out information for nominations to all members and will send an email to Debbie Ebner and Daralyn Loveless, whose terms end June 30, 2009, asking if they are going to run again.
Adjournment: Meeting adjourned at 6:05 p.m.
Marketing Education Association Board of Directors Meeting
Phoenix, Arizona
March 14, 2009 9:47 a.m.
Executive Director’s MEA Outreach Activities: Last year MEA asked for $2,400 towards the cost of the ICDC Booth, SAM Conference, and Conference Flyer. We brought in approximately 130 new members at ICDC, did not attend the SAM Conference, and no conference participants said they came to the conference because of the flyer. This year we would like to request outreach money for ICDC Booth #307 and SAM Conference. Deb moved and Ken seconded to send Ed to ICDC to network with vendors and teachers. ICDC vendors would be great exhibitors for our January conference. Motion carried. Ken moved and Deb seconded to offer $1 preview membership to new members, $30 renewal membership for those who previewed membership last year, and $56 membership for all others. An appreciation gift will be free to those who renew their membership while extras will be for sale. Motion carried. Deb moved and Ken seconded for Ed and another board member to attend the SAM Conference. Ed will check to see if MEA can be put on the program. If not, he will network at the meetings. Motion carried. Joyce moved and Deb seconded to offer free membership to state directors and DECA Board members as our advocate Honorary Members. Motion carried.
ACTE-ME Division Report: Joyce moved and Lloyd seconded to pay the $500 affiliate membership for MEA to show support of the ACTE-ME Division. MEA could have a meeting for members, make a presentation, and/or hold a Board of Directors meeting at the ACTE Conference. Motion carried.
Membership/Recruiting/Public Relations/Promotions: Promotional items for Cecil to look into are as follows: folios with MEA paper, watches, lapel pins, calculators, and MEA Buttons. Added value to membership will be provided through e-blasts, member rate to conferences, and lesson plan CDs. Sponsors will be promoted in our mailings. The sponsors’ rate sheet from last year will be used again this year. The California State Chapter needs to research and set up their non-profit status.
MEA Website: The website needs to be updated in the following areas: 2010 Conference, Committees, Executive Board, Foundation Board, Awards, Membership, By-Laws, and Sponsors need to be updated. The Job Postings, Journals, and MEAdvocate need to be deleted.
MEA Foundation Board: Lloyd suggested appointing Vel Casler to the MEA Foundation Board if there is an opening. Mae Latsch was also suggested to remain on the Board.
MEA Committee Assignments: Cecil will handle merchandise with Sherry in charge of distribution. Joyce will handle Membership. Industrial membership is $200 per person. Deb Soto will take charge of the website. Ed will take care of State Association Relations and Outreach. Lloyd will take care of fundraising sponsors and business partnerships. Deb Moore will be in charge of Professional Development. Distance Learning will be eliminated. All Board Members will handle Conferences, Board Nominations, and Strategic Planning. Conclave will be eliminated. Ken will handle Public Relations. Ken and Joyce will be in charge of Awards.
Executive Secretary: Norma has submitted her resignation effective June 30. Ed will handle any transition necessary.
Elections: Ed will send email asking for self-nominations and will conduct the elections. If no self-nominations, the Board needs to be thinking of some names and have them contact Ed.
By-Laws: Deb moved and Lloyd seconded to change the By-Laws for the Board to elect a Vice President to serve in the absence of the President. Motion carried. Ed needs to send this to the membership.
Phoenix, Arizona
March 15, 2009 10:00 a.m.
Awards: We need to concentrate on awards to be given at the MEA Conference. The Partnership Award should be given to conference sponsors. Presentations and Writings Awards should be given to conference presenters. New Educator of the Year and Educator of the Year should be given, along with the ME Professional Award and Lifetime Achievement Award. The Awards Committee needs to simplify the application process.
Respectfully submitted,
Sherry Dockery, MEA Secretary